General Information

About the Meeting

The Allied Genetics Conference (TAGC) is a meeting that, for the first time, brings together seven different genetics research communities for a one of a kind event. The conference will be held at the Orlando World Center Marriott in Orlando, Florida. Each of the following communities, C. elegans, ciliates, drosophila, PEQ, yeast and zebrafish will hold their regular meeting but will also have the advantage of being able to attend sessions offered by the other communities. Register for one and have access to all! The conference provides a forum for the presentation and discussion of cutting-edge science in the area of model organism research. TAGC is expected to attract over 3,000 scientific attendees, over 100 exhibiting companies and the attention of the media.

GSA members and leading scientists from around the world are selected to present their research findings at plenary, platform, and poster sessions. Abstracts presented are published online and are citable. TAGC's trade show floor will bring together organism specific vendors that you expect to see at the individual meetings as well as new products and services designed to enhance your research and teaching. There will also be numerous educational events for trainees.

Registration is required for admittance to all scientific sessions, exhibits, posters, award presentations, workshops and other meeting events. The official language of the conference is English.

Location

All conference events will be held at:

Orlando World Center Marriott

8701 World Center Drive
Orlando, FL 32821
USA
Telephone: (407) 239-4200

Hotel Information
Travel Information
Make a Hotel Reservation

Attendees are urged to make hotel reservations early.


Ancillary Events and Workshops

Please see the Workshop page for information on scientific workshops, exhibitor workshops/events and ancillary events.


Assistance for Attendees with Special Needs

GSA is committed to assisting attendees with special needs. We urge individuals requiring assistance to contact us in advance of the meeting by emailing TAGC@genetics-gsa.org with your specific request, using the phrase "Assistance with Special Needs" in the subject line.

If you have difficulty in walking long distances, consider renting a scooter from Scoot Around. They will deliver your scooter to your hotel and pick it up when you no longer need it. For more details, visit www.scootaround.com or call (888) 441-7575.


Attractions and Local Activities

Learn more about Orlando by visiting the GSA microsite.


Attire/Dress Code

Attire is casual. Wear comfortable shoes and dress in layers.


Camera, Mobile Phone, and Video Recording Policies

Attendees are strictly prohibited from using cameras, including mobile phone and tablet cameras, and all other audio and/or video recording devices in all meeting session rooms. Including posters.

This means attendees may not take photos or video of speakers presenting or their slides. Attendees not adhering to this policy may be asked to leave the room and will be asked to delete all photos or videos already taken; additional action may be taken with repeated or egregious offenders. When registering, you are required to agree that you will adhere to this policy.

Attendees are asked to be respectful of their colleagues by turning off all mobile devices before entering meeting rooms.

By attending TAGC, you grant GSA with the right to use your photograph, name, and likeness for use in GSA educational, news, or promotional materials. GSA will take steps to avoid sharing the content of presentations and posters in order to protect unpublished data.  


Career Resources/Employment Opportunities

A career center will be open in the Exhibit Hall during exhibit hours. Coaches will be available to provide career guidance, interview tips, and resume/CV critiques.


Certificate of Attendance

Certificates of attendance will be available at the conference registration desk during the meeting. Anyone needing a certificate after the meeting should contact mahoney@genetics-gsa.org.


Childcare/Family Room

Onsite childcare services may be available through your hotel concierge. Individual or group sitters may be arranged to provide in-room hotel childcare. Please check with your hotel well in advance of your arrival date. The Orlando World Center Marriott also has a wide variety of age appropriate activities for children.

It is the responsibility of the parent(s), guardian, legal guardian, or individual requesting childcare services to screen caregivers and to make a determination as to the appropriateness of the caregiver. The Genetics Society of America does not screen any of the childcare services and assumes no responsibility with respect to these services and accepts no liabilities.

Children must be accompanied by a parent or guardian during exhibit hours. Parents or guardians may bring children under the age of 18 to educational and social events provided the children do not disrupt the event. Under no circumstances are children under the age of 18 allowed in the Exhibit Hall during set-up and dismantle times.

A Family Room for nursing mothers will be available at the Orlando World Center Marriott. Please note that parents and guardians are responsible for providing infant care supplies. The Family Room is unsupervised and The Genetics Society of America is not responsible for any accidents or injuries that may occur.


Transportation

Orlando International Airport is home to nearly 40 airlines representing 332 domestic and international flights daily. Discount airport shuttle service is available through Mears Transportation Group. For more information on air and ground transportation options, click here.


Parking

Complimentary self-parking is available to meeting attendees.


Coat Check/Luggage

Coat check and luggage storage is available at the conference site. Please check back for details in June.


Exhibit Hall

Please see the Exhibits page for details.


Internet Access

Complimentary wi-fi will be available to all meeting registrants in all public lobbies and restaurants at the Orlando World Center Marriott. There is a special conference rate of $6 per 24 hours in guest rooms for those staying at the Orlando World Center Marriott. If you indicate you are a Marriott Rewards member when making your reservation or checking in, your in-room wifi is free. Additional details will be available in June.


Letters of Invitation

For Visa purposes customized letters of invitation can only be issued to individuals who have submitted an abstract or to confirmed registrants (those who have paid the meeting registration fees).

When you submit an abstract, your on-screen submission confirmation will include a link to automatically generate a customized letter of invitation.

When you register for the meeting, you will receive a confirmation email with a link to automatically generate a customized letter of invitation.

You will need this letter when applying for a visa. All attendees are urged to apply for a visa as soon as possible. Waiting until you receive your abstract confirmation (which is not available until May) will delay your visa process and may result in your visa being denied. See Travel Information for details on visas and access into the U.S. for attendees traveling from other countries.

For security purposes, letters of invitation cannot be sent to people who have not submitted an abstract or registered. If you have questions, please email them to TAGC@genetics-gsa.org, using the phrase “Letter of Invitation” in the subject line.


Lost and Found

Please visit the Conference Registration Desk or hotel security to look for items lost or turn in items found.


Meals

There are several food concessions within the Orlando World Center Marriott and select meal programs will also be available. More information will be provided in January.


Prayer/Meditation Room

A prayer/meditation room will be available at the conference. Please check back for details in June.


Press

GSA welcomes press/media who wish to attend the Conference. Please see our Press section (opening in March) for details on press guidelines, policies, and registration.


Registration

All registration information, including attendee categories, rates, deadlines, payment details, the registration site, and registration hours, can be found on the Registration page. If you have questions, please email them to TAGC@genetics-gsa.org, using the phrase “Meeting Registration” in the subject line.


Safety and First Aid

Please check back for updated information in June.


Code of Conduct

GSA expects attendees and exhibitors to respect each other, GSA staff, and Marriott staff and behave in a courteous and civilized fashion. Attendees should respect common sense rules for public behavior, personal interaction, common courtesy, and respect for private property.

Abusive, harassing, or threatening behavior towards any other attendee, GSA staff, or Marriott staff will not be tolerated. Please report any incidents in which an attendee of the meeting is abusive, insulting, intimidating, bothersome, or acting in an unsafe or illegal manner to GSA staff or security immediately.

Need to file a complaint? Please contact: Anne Marie Mahoney; mahoney@genetics-gsa.org.


Schedule

Please see the Schedule of Events for this information.


Social Media Guidelines

While we encourage the use of social media before, during, and after the Conference as a way to share information and network with other attendees, we remind you to adhere to GSA’s social media do’s and don’ts:

Do:

  • Follow GSA on Twitter (@GeneticsGSA) and use the #TAGC16 meeting hashtag to join the conversation about The Allied Genetics Conference.
  • Like GSA on Facebook at: https://www.facebook.com/GeneticsGSA.
  • Blog or tweet about what you hear and learn at the meeting, but refrain from sharing when the speaker explicitly asks not to share.Talks are tweetable and shareable by default, but speakers can ask that attendees not share specific details or slides.
  • Converse and network with other attendees before, during, and after the conference.
  • Provide feedback to GSA staff and the Organizers – we encourage attendees to post about and discuss topics of interest and ideas for future meetings.
  • Communicate with respect and consideration for others, and keep criticism constructive.
Don't:
  • Capture, transmit, or redistribute data presented at the meeting – this may preclude its later publication in a scientific journal. Please adhere to journal embargo policies and do not jeopardize your colleagues’ work!
  • Post copyrighted or trademarked material or material protected by other intellectual property rights.
  • Use GSA’s social media platforms to comment on medical, legal, or litigious matters.
  • Post derogatory, demeaning, inflammatory, offensive, disrespectful, hateful, sales-oriented, or otherwise inappropriate comments.
  • People who participate in social media activity associated with the TAGC are expected to:
  • Maintain a courteous and respectful demeanor in their comments and posts.
  • Contribute value and expertise.
  • Represent themselves and their organizations truthfully and professionally.
  • Recognize that social media conversations include genetics and non-genetics professionals, patients, policymakers, reporters, and the general public
  • The views and opinions posted on GSA’s social media do not necessarily reflect the views, opinions, or policies of GSA, its Board, staff, or membership. GSA reserves the right to remove comments it deems, in its sole discretion, to be inappropriate.