Guidelines for Making Poster Presentations

All posters will be located in the Exhibit Hall in the Cypress Ballroom at the Orlando World Center Marriott. Authors should mount their posters on Wednesday, July 13 from 5:00 PM until 7:00 PM. You must be wearing your official meeting badge to gain entry to the Exhibit Hall.

IMPORTANT: POSTER BOARD SIZE AND FORMAT

Each author is allotted one-half of a 4'h x 6'w board, or net space of 3'8" (111.8 cm) HIGH by 2'10" (86.36 cm) WIDE and posters should be formatted in PORTRAIT/VERTICAL format.

Posters using more space than allotted will be removed. Posters will be displayed throughout the duration of the meeting and may be viewed 24 hours a day beginning Wednesday, July 13 at 5:00 PM until Saturday, July 16 at noon. All posters must be removed from the boards by 1:00 PM, Saturday, July 16. The GSA staff, hotel staff, and the personnel breaking down the boards will not be responsible for posters left on boards by their authors. Work crews will remove and recycle posters that remain on the poster boards after 1:00 PM Saturday.  Attendees MAY NOT remove or take any posters that are not theirs without express consent from the author.


Poster Presentation Numbering

Poster presentations have four digit numbers preceded by their community letter and followed by an "A", "B" or "C". 

Example:

Y3197A - is for the Yeast Genetics Meeting, poster #3197 and in addition to presenting on Thursday and Saturday will present, 1:30 - 2:10 on Friday.

Legend:
W = C. elegans
C = Ciliates
D = Drosophila
M = Mouse
P = PEQG
Y = Yeast
Z =Zebrafish

Poster sessions are scheduled as follows:
Thursday, July 14:
Poster Session
1:30 PM-2:30 PM Even-numbered poster authors must be at boards
2:30 PM-3:30 PM Odd-numbered poster authors must be at boards
Posters Open
24 hours Open Poster Viewing (authors need not be present)
Friday, July 15:
Poster Session
1:30 PM-3:30 PM Open Poster Viewing (authors need not be present)
Poster Session
1:30 PM-2:10 PM "A" poster authors must be at boards
2:10 PM- 2:50 PM "B" poster authors must be at boards
  2:50 PM - 3:30 PM  "C" poster authors must be at boards

Posters Open
   24 hours Open Poster Viewing (authors need not be present)
Saturday, July 16:
Poster Session
10:00 AM-11:00 AM Odd-numbered poster authors must be at boards
11:00 AM-12:00 noon Even-numbered poster authors must be at boards
   Posters Open  
   12:00  AM- 10:00 AM  Open Poster Viewing (authors need not be present)
All posters must be removed by 1:00 pm

On-Site Poster Printing

Poster printing is available for pick up on site at the Orlando World Center Marriott's Fedex Office on the main convention center level. Prepare your poster and e-mail it in PDF format to usa5517@fedex.com by July 7 (EDT) for discounted pricing. You will receive a confirmation e-mail with payment instructions. If you DO NOT receive an e-mail, call the FedEx Office at 407/239-6411 ext 9 to make sure your e-mail was received.

When you get to the hotel, simply go to FedEx Office in the convention center near the Crystal Ballroom and pick up your poster. The office is open 7am-7pm. daily Monday through Friday and 7am-4 pm Saturday and Sunday. Be sure to mention your affiliation with The Allied Genetics Conference for your discounted price of $57.75. If you have any questions, please contact the FedEx Office at usa5517@fedex.com or call 407/239-6411 ext 9.


Preparing Effective Posters

Each poster author will be assigned HALF of a 6 foot poster board. Each author will have net MAXIMUM useable space in a portrait/vertical format that measures 3'8'' (111.76 cm) high x 2'10'' (86.36 cm) wide.
 .

poster dimensions

Design of effective posters requires careful thought and advance preparation. It is not sufficient to enlarge an abstract and add a few figures. When planning a poster, the first task is to identify the one, two, or three principal messages you have to convey. Then work out the most effective presentation and choose a headline to help highlight each point.

Poster presentations should be designed to summarize current research in graphics forms: charts, tables, graphs, pictures, etc. You poster should be self-explanatory so that you are free to supplement and discuss particular points raised in inquiry. The following suggestion will help in preparing effective poster:


Mounting and Arranging Materials

  • Prepare a heading at the top of your poster indicating the abstract title, authors and affiliations.
  • Letter should be at least 1'' (2.54 cm) high.
  • Information should be on poster paper, fabric or cardboard and mounted on the poster board with push pins that will be provided.
  • Arrange materials in columns.

Important Display Reminders

  • Your presentation must be legible from a distance of at least 3' (91.44 cm). Keep visual materials simple and clear.
  • Detailed information should be provided in smaller type below the heading. Details of methodology should be brief and should be brief and should be placed at the end of the legend.
  • Simple use of color can add effective emphasis.
  • Do not write or paint on your board.
  • For easy identification, provide a poster heading, listing its title and author(s). Lettering for the title should be at least 1" in height. The GSA will also place a number on your poster board. That number should not be moved. If the number is moved or removed, your poster will not be considered for the poster award competition.
  • Posters should not be removed before July 16 at noon. If you need a poster for another presentation you should have a duplicate poster prepared.
  • Authors must remove posters by 1:00 pm on Saturday, July 16 or they will be removed and recycled.